About the Role

Foundry512 is seeking a highly organized, collaborative, and proactive Project Manager to keep our campaigns moving forward with precision and impact. As a key member of our operations and delivery team, you’ll be responsible for managing timelines, resources, and communications across multiple client accounts and internal initiatives.

This is a hands-on role that requires strong project coordination skills, creative problem-solving, and the ability to lead cross-functional teams across media, strategy, creative, and account services. You’ll be the operational backbone ensuring campaigns are launched on time, within scope, and above expectations.

Key Responsibilities

Project & Workflow Management

Manage project timelines across departments (creative, media, strategy, development) from kickoff to delivery.

Create, update, and track detailed project plans in Asana, maintaining clear ownership of due dates, approvals, and deliverables.

Organize and lead project briefings, check-ins, and reviews to maintain alignment across all team members.

Route jobs through all appropriate departments, ensuring creative, strategic, and technical standards are met.

Anticipate roadblocks and proactively flag risks, adjusting timelines or resources when needed.

Document and maintain project history, assets, and communication logs in SharePoint and client folders.

File Management

Maintain accurate and organized digital files throughout the full lifecycle of each client project.

Ensure all project documents; briefs, contracts, assets, approvals, and final deliverables are stored correctly and consistently in the agency’s cloud systems.

Archive completed work to the company’s long-term storage system once projects are closed or transitioned.

Partner with operations and account teams to enforce file naming conventions, version control, and folder structures that ensure team-wide accessibility and compliance.

Monitor storage usage and help enforce cleanup and archival routines across active and completed projects.

Client & Internal Communication

Serve as the operational point of contact for internal teams and client-side project leads.

Attend and contribute to client status calls, capturing key action items and deliverables.

Collaborate closely with Account Services to maintain up-to-date client trackers, hot sheets, and reporting documents.

Communicate key updates to stakeholders regularly, ensuring expectations are aligned and met.

Resource & Capacity Planning

Coordinate with department leads to align team availability and skills with project needs.

Manage freelance and vendor task assignments when internal capacity is limited.

Support operational planning including team bandwidth reviews, launch calendars, and workback schedules.

Quality Assurance & Accountability

Maintain quality control throughout the project lifecycle, ensuring all assets meet brand, legal, and technical standards.

Facilitate final checks, internal reviews, and proper documentation of changes prior to delivery.

Support agency processes around version control, naming conventions, and approval sign-offs.

Leadership & Collaboration

Support the Operations Manager in developing new SOPs, sprint planning protocols, and cross-department workflows.

Step in to support pitches, onboarding, and internal initiatives with clear project documentation and timely follow-up.

Qualifications

3–5 years of experience in a project management or traffic management role within a creative or advertising agency.

Strong familiarity with Asana, SharePoint, and cloud-based collaboration tools.

Experience managing multi-channel campaigns including digital, print, OOH, broadcast, and content.

Impeccable organizational skills and attention to detail.

Excellent communication and interpersonal skills, able to keep teams aligned and informed.

Experience in performance marketing, healthcare, higher education, or B2C service sectors is a plus.

Preferred Skills

Familiarity with creative operations best practices including sprint planning, Agile-lite workflows, and scope management.

Experience managing multiple timelines across remote and hybrid teams.

Ability to work under pressure with grace and a solutions-first mindset.

Full-Time | Remote-Friendly (CST or EST Hours Preferred)

Why Foundry512?

Foundry512 is a performance marketing agency built for brands that want results. You’ll work on high-impact campaigns across healthcare, higher ed, and lifestyle brands with a team that values precision, creativity, and human connection. As a Project Manager, you’ll be at the center of it all, helping bring strategy to life.